Make Their Trip Flawless – and Your Life Easier: 10 Travel Planning Secrets for PAs

Planning travel for a CEO isn’t a task – it’s an art form. Like pairing Premier Cru Burgundy with duck confit, it’s about nuance, precision, and timing. Whether it’s Dubai for a summit or Sicily or Morocco for a reset, you need more than a booking engine – you need strategy. Here’s how to get it right – and make your life easier in the process:

• Know Their Palette: Preferences matter – aisle or window? Aman or Rosewood? Learn their style, then elevate it.
• Only the Best Flights: Direct, first-class, with VIP services if possible. Time is money, and comfort is non-negotiable.
• Use Experts: You wouldn’t use a temp for your board deck – use a reputable, specialized travel firm (like us!) to handle the complexity.
• Flexibility Is Power: Deals shift. Meetings move. Build itineraries with flexibility and backup options.
• Location, Location, Location: Stay close to key meetings, fine dining, or wellness spots – convenience matters.
• Itinerary Clarity: No guesswork – every detail should be mapped clearly, both digitally and in print.
• Strategic Rest: Downtime fuels performance. Add golf, wine tasting, or spa visits – whatever recharges them.
• Vetted Partners Only: Chauffeurs, security, local experts – no weak links. Your travel firm should vet vendors.
• Add a Personal Touch: Curated playlists, favorite snacks, a handwritten note – small things make a big impact.
• Stay Ahead: Your travel firm should monitor flights, weather, and global events – and have a 24/7 emergency line.

Less pressure and stress on you. Happier executives. Let the pros handle the logistics, so you can shine where it matters most.